Club Conduct and Admin Policies

Codes of Conduct

(for more detailed policies  on safeguarding, diversity and inclusion, please see Safeguarding)

All members of staff and volunteers agree to:
  • Prioritise the well-being of all children and adults at risk at all times
  • Treat all children and adults at risk fairly and with respect
  • Be a positive role model. Act with integrity, even when no one is looking
  • Help to create a safe and inclusive environment both on and off court
  • Not allow any rough or dangerous behaviour, bullying or the use of bad or inappropriate language
  • Report all allegations of abuse or poor practice to the club Welfare Officer
  • Not use any sanctions that humiliate or harm a child or adult at risk
  • Value and celebrate diversity and make all reasonable efforts to meet individual needs
  • Keep clear boundaries between professional and personal life, including on social media
  • Have the relevant consent from parents/carers, children and adults before taking or using photos and videos
  • Refrain from making physical contact with children or adults unless it is necessary as part of an emergency or congratulatory (e.g. handshake / high five)
  • Refrain from smoking and consuming alcohol during club activities or coaching sessions
  • Ensure roles and responsibilities are clearly outlined and everyone has the required information and training
  • Avoid being alone with a child or adult at risk unless there are exceptional circumstances
  • Refrain from transporting children or adults at risk, unless this is required as part of a club activity (e.g.away match) and there is another adult in the vehicle
  • Not abuse, neglect, harm or discriminate against anyone; or act in a way that may be interpreted as such
  • Not have a relationship with anyone under 18 for whom they are coaching or responsible for
  • Not to have a relationship with anyone over 18 whilst continuing to coach or be responsible for them

All children agree to:
  • Be friendly, supportive and welcoming to other children and adults
  • Play fairly and honestly
  • Respect club staff, volunteers and Officials and accept their decisions
  • Behave, respect and listen to your coach
  • Take care of your equipment and club property
  • Respect the rights, dignity and worth of all participants regardless of age, gender, ability, race, culture, religion or sexual identity
  • Not use bad, inappropriate or racist language, including on social media
  • Not bully, intimidate or harass anyone, including on social media
  • Not smoke, drink alcohol or drugs of any kind on club premises or whilst representing the club at competitions or events
  • Talk to the club Welfare Officer about any concerns or worries they have about themselves or others

All adults agree to:
  • Positively reinforce your child and show an interest in their tennis
  • Use appropriate language at all times
  • Be realistic and supportive
  • Never ridicule or admonish a child for making a mistake or losing a match
  • Treat all children, adults, volunteers, coaches, officials and members of staff with respect
  • Behave responsibly at the venue; do not embarrass your child
  • Accept the official’s decisions and do not go on court or interfere with matches
  • Encourage your child to play by the rules, and teach them that they can only do their best
  • Deliver and collect your child punctually from the venue
  • Ensure your child has appropriate clothing for the weather conditions
  • Ensure that your child understands their code of conduct
  • Adhere to your venue’s safeguarding policy, diversity and inclusion policy, rules and regulations
  • Provide emergency contact details and any relevant information about your child including medical history

This Policy is reviewed every two years (or earlier if there is a change in national legislation).

This Policy is recommended for approval by:

Club Committee Chair Darren Williams: Date: 24.4.18

Club Welfare Officer Fiona McGeevor Date: 24.4.18

Baschurch Tennis Club General Rules
  1. The courts are for club members and their invited guests only.
  2. Non member guests may play up to three sessions per year at a cost of 2.00 per session for Adults and 1.00 per session for Juniors/Students. After this the guest must apply for membership to continue playing.
  3. Responsibility for collecting guest fees will rest with the member concerned.
  4. Members must not lend their keys to non-members. Anyone found doing so would face disqualification from the club.
  5. The club maintains an equality and diversity policy which requires that everyone is treated fairly and with respect, and that members, non-members and visitors are not denied access to the club because of a discriminatory reason.
  6. Suitable sports attire, including coloured sports clothing and tennis shoes/trainers (strictly non-marking black soles) should be worn.
  7. Nets must be let down, courts left tidy and gates locked after playing.
  8. Junior members must give way to any Adult members after 7.30pm.
  9. If members are waiting to play, the players on court the longest must finish their set or leave after 15 minutes, whichever is sooner.
  10. The courts can be booked for L.T.A. events or private coaching through the secretary and a note of this displayed on the notice board in advance.
  11. Priority will be given to official club matches which will be displayed in advance on the notice board.
  12. The clubhouse must be left tidy; also lights, taps and heater must be turned off.pdf logo
  13. Juniors unaccompanied must not use the clubhouse.
  14. Please wear shoe tags.                                                                      


At peak times, if you are on the courts and someone else comes down to play, you must let them on the court after 20 minutes or sooner if you have already been playing for a while, then they can go on the other court after 20 minutes, this should ensure everyone gets a turn.

Application for Membership / Renewal Form

   The application form for 2019-20 season, running from 1st April, can be downloaded via the following link: 2019

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